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Sick Leave

Sick leave is recorded by supervisors as distinct periods, separate from the leave request system. The system automatically generates worklogs for sick days.

Recording Sick Leave​

  1. Navigate to Sick Leave.
  2. Select the employee.
  3. Set the start date and end date.
  4. Check "Same illness as previous period" if this is a continuation within 30 days (see Same Illness Rule below).
  5. Add optional notes.
  6. Click "Record".

What Happens​

The system creates worklogs for each day of the sick leave period. Days that already have a worklog are skipped — if the employee had already started a shift that day, record the mid-shift case from the roster instead (see Leaving Early Due to Illness below). The success message shows how many worklogs were created.

Leaving Early Due to Illness (Mid-Shift)​

When an employee has already clocked in to a shift and then has to go home sick partway through, record it from the roster rather than the Sick Leave page:

  1. Open the roster and click the shift to open the shift drawer.
  2. Click "Left early due to sickness" (Finnish: "Poistui sairaana kesken vuoron").
  3. Enter the time the employee left. If they already clocked out when they left, this defaults to their clock-out time.
  4. Confirm.

The shift is split into two worklogs that together cover the planned shift:

  • A worked worklog from clock-in to the leave time — paid as normal worked time.
  • A sick-leave worklog from the leave time to the planned end — paid as sick leave.

The sick remainder pays the remaining scheduled hours (TES §15), so the day totals the same scheduled hours it would have if fully worked, split between worked pay and sickness pay. A one-day sick leave period is created automatically and appears in the history.

Notes:

  • Only a supervisor or above can do this.
  • The shift must have a single worked worklog that has not yet been locked, approved, or exported for payroll. Once a period is locked this action is unavailable.
  • If the shift has no worklog at all (the employee never clocked in), use the whole-shift "Mark as sick leave" action in the drawer instead — it records the full planned shift as sick.

Same Illness Rule (TES §13.6)​

If the same illness recurs within 30 days of the previous sick leave ending, it counts as a continuation. This affects sickness pay calculation — the waiting period is not re-applied.

When recording sick leave, check the "Same illness as previous period" box if this applies.

Viewing History​

The Sick Leave page shows recent periods with:

  • Dates — start and end of the sick leave period
  • Employee name
  • Same-illness indicator — whether the period is a continuation
  • Notes — any notes added when recording

Payroll Impact​

Sick leave worklogs generate SICK_PAY components during payroll calculation. The rate depends on the employee's pay type and the TES sickness pay rules.