First Login
Accepting Your Invitation
When an administrator adds you to Vuoro, you'll receive an invitation email. Click the link to set up your account:
- Open the invitation link from your email
- Set your password (minimum 12 characters, must include uppercase, lowercase, and a digit)
- Enter your first and last name
- Click Create Account
The invitation link is valid for 7 days. If it has expired, ask your administrator to resend it.
Logging In
Once your account is set up:
- Navigate to the Vuoro login page
- Enter your email and password
- Click Log in
If you've forgotten your password, click Forgot password? to receive a reset email.
Staying logged in
You stay logged in for up to 30 days on the same device, including when Vuoro is installed as an app on your phone's home screen. Having Vuoro open in several tabs, or in both the installed app and a browser tab, does not log you out. A brief network drop while the app starts up does not log you out either — Vuoro retries in the background.
You are logged out when you click Log out, when your password is reset, or when an administrator changes your role (so your new permissions take effect).
The Dashboard
After logging in, you'll land on the dashboard. What it shows depends on your role — employees see today's shift with clock-in buttons, supervisors and managers see counts of items waiting for them, and accounting users see shortcuts to payroll and reports. See Dashboard for details.
Navigation
The sidebar on the left (or bottom bar and menu on mobile) provides access to all sections. What you see depends on your role.
For supervisors, managers, and admins the sidebar is grouped into Operations, Insights, Finance, and Admin. Personal pages (your own schedule, hours, pay, and profile) are in the menu under your avatar. For employees, the personal pages are the whole sidebar.
| Section | Who Can Access |
|---|---|
| Today, Team schedule, My Hours, My Pay | Everyone with an employee record |
| Leave | Everyone (Accounting: read-only) |
| Availability | Everyone with an employee record |
| Shift Swaps, Announcements, My Profile | Everyone |
| Roster, Timesheets, Tasks, Sick Leave, Calendar, Compliance | Supervisors and above |
| Employees | Supervisors and above, Accounting (read-only) |
| Overview, Reports | Managers, Company Admins, Accounting |
| Shift Pulse | Managers and Company Admins |
| Payroll | Managers, Company Admins, Accounting |
| Settings | Managers and Company Admins |
Supervisors and Managers only see data for the locations they are assigned to. See User Roles & Access for the full role breakdown.
User management (invitations, role changes) is part of the Employees page rather than a separate section.