Managing Your Availability
Tell your managers when you can and can't work. Your availability is shown on the roster builder so managers can plan shifts accordingly.
Availability or Leave?
Vuoro has two separate features for time you can't work. Pick the right one:
| Use | For | Example |
|---|---|---|
| Availability (this page) | Recurring weekly patterns, or short one-off days or hours you can't (or can) work. No approval needed. | "Every Tuesday I have team practice", "I can't work on 12 June" |
| Leave | Longer time off that your supervisor approves, like vacation, unpaid leave or AP days. | "Summer holiday 1–14 July" |
The Availability screen links to Leave ("Taking longer time off? Request leave instead"), and the Leave form links back here.
How It Works
Open Availability from the menu. The same screen is also on the Availability tab of your schedule and on your My Profile page. You'll see three sections:
- Recurring — weekly patterns (e.g., "unavailable every Tuesday")
- One-off — specific date ranges (e.g., "away April 10–12")
- Calendar preview — a 4-week view showing the combined effect
Two Types of Employees
| Type | Default | What to mark |
|---|---|---|
| Regular / part-time | Available | Mark days you can't work |
| Zero-hour / seasonal | Unavailable | Mark days you can work |
Your manager sets your default when creating your employee profile.
Adding a Recurring Entry
Use recurring entries for weekly patterns that repeat.
- Click Add recurring
- Select Available or Unavailable
- Choose the day of week
- Optionally check Specify time range (e.g., only mornings 08:00–12:00)
- Set the Effective from date (and optionally Effective until)
- Add optional notes (e.g., "Team practice")
- Click Save
Examples:
- "Unavailable every Tuesday" — for weekly team practice
- "Available Saturdays 08:00–16:00, May–August" — seasonal morning availability
Adding a One-Off Entry
Use one-off entries for specific dates or partial days.
- Click Add one-off
- Select Available or Unavailable
- Set the start and end dates
- Optionally check Specify time range to limit the entry to specific hours (e.g., unavailable 13:00–17:00)
- Add optional notes (e.g., "Family trip")
- Click Save
Overrides: A one-off entry always overrides recurring entries. If you're normally unavailable on Tuesdays but can work one specific Tuesday, add a one-off "available" entry for that date.
Calendar Preview
The calendar shows a color-coded 4-week view:
| Color | Meaning |
|---|---|
| Red | Unavailable |
| Green | Available (from entry, not default) |
| Dark red/green | One-off override |
| No color | Default (available or unavailable depending on your profile) |
What Managers See
When building a roster, managers see your availability as colored cells on the grid (green = available, red = unavailable), and can read your notes. If they assign you a shift during an unavailable period, they'll get a warning — but they can still assign it if needed (e.g., emergencies).
Only you and the supervisors and managers of your own locations can see your availability. Colleagues can't.