Managing Your Availability
Tell your managers when you can and can't work. Your availability is shown on the roster builder so managers can plan shifts accordingly.
How It Works
Open the Schedule page and switch to the Availability tab. You'll see three sections:
- Recurring — weekly patterns (e.g., "unavailable every Tuesday")
- One-off — specific date ranges (e.g., "away April 10–12")
- Calendar preview — a 4-week view showing the combined effect
Two Types of Employees
| Type | Default | What to mark |
|---|---|---|
| Regular / part-time | Available | Mark days you can't work |
| Zero-hour / seasonal | Unavailable | Mark days you can work |
Your manager sets your default when creating your employee profile.
Adding a Recurring Entry
Use recurring entries for weekly patterns that repeat.
- Click Add recurring
- Select Available or Unavailable
- Choose the day of week
- Optionally check Specify time range (e.g., only mornings 08:00–12:00)
- Set the Effective from date (and optionally Effective until)
- Add optional notes (e.g., "Team practice")
- Click Save
Examples:
- "Unavailable every Tuesday" — for weekly team practice
- "Available Saturdays 08:00–16:00, May–August" — seasonal morning availability
Adding a One-Off Entry
Use one-off entries for specific dates.
- Click Add one-off
- Select Available or Unavailable
- Set the start and end dates
- Add optional notes (e.g., "Family trip")
- Click Save
Overrides: A one-off entry always overrides recurring entries. If you're normally unavailable on Tuesdays but can work one specific Tuesday, add a one-off "available" entry for that date.
Calendar Preview
The calendar shows a color-coded 4-week view:
| Color | Meaning |
|---|---|
| Red | Unavailable |
| Green | Available (from entry, not default) |
| Dark red/green | One-off override |
| No color | Default (available or unavailable depending on your profile) |
What Managers See
When building a roster, managers see your availability as colored cells on the grid. If they assign you a shift during an unavailable period, they'll get a warning — but they can still assign it if needed (e.g., emergencies).