Requesting Leave
Leave requests are for longer time off, like vacation or unpaid leave. Your supervisor approves or rejects each request.
:::tip Leave or availability? For a recurring pattern ("every Tuesday") or a single day or a few hours you can't work, set your availability instead — it needs no approval. The Leave page links there: "Recurring or one-day unavailability? Set your availability instead". :::
Submitting a Request
- Open Leave from the menu (or the bottom bar on your phone). The Leave Requests page opens.
- Click New Request. The Create Leave Request form opens.
- Select the leave Type:
- Annual Leave (vuosiloma) -- your standard annual leave days.
- Unpaid Leave -- unpaid time off.
- Holiday Compensation (AP) -- compensation days earned through holiday work.
- Other -- any other leave category.
- Choose the Start Date and End Date for your leave.
- Add optional Notes for your supervisor (for example, a reason or special circumstances).
- Click Save.
If the start and end date are the same day, the form suggests that an availability entry is usually the right place for a single day you can't work, with a Go to availability link. This is only a hint — you can still submit the request as leave.
When the Request Overlaps Something
- Another leave request — you can't submit leave that overlaps one of your own submitted or approved leave requests. Change the dates, or cancel the old request first.
- A published roster — the request is still saved, but you'll see a warning: "Leave overlaps a published roster — remember to adjust the affected shifts." Your supervisor sees the same warning when approving and adjusts the roster afterwards. Until they do, keep an eye on your schedule.
AP Leave
If you select Holiday Compensation, the system shows your current AP balance, e.g. "4 days remaining (6 accrued, 2 used)":
- Accrued -- total AP days you have earned.
- Used -- AP days you have already taken.
- Remaining -- AP days still available.
You need at least 6 months of continuous employment to be eligible for AP leave. If your balance is insufficient, you will see a warning. You can still submit the request, but your supervisor may reject it.
Tracking Status
Your requests are split into Upcoming and Past tabs. Each shows one of the following statuses:
| Status | Meaning |
|---|---|
| Submitted | Waiting for your supervisor to review. |
| Approved | Your leave is confirmed. |
| Rejected | Your supervisor denied the request. |
| Cancelled | You or your supervisor cancelled the request. |
Click a request to open Leave Request Details. It shows the dates, number of days, your notes, when you submitted it, and who approved, rejected, or cancelled it and when.
Cancelling a Request
You can cancel a request that is in Submitted or Approved status.
- Open Leave.
- Find the request you want to cancel.
- Click Cancel and confirm.
Notifications
You will receive a notification when your supervisor approves or rejects your leave request. Check the bell icon in the navigation bar for updates.