Allowances & Premiums
Allowances are additional pay components on top of base wages. They cover time-of-day premiums, day-type premiums, shift-related compensation, and custom allowances defined by your organization.
Time-of-Day Allowances
These are flat per-hour additions based on when the work takes place. They are not multiplied by the base rate.
| Allowance | Rate | Applies To |
|---|---|---|
| Evening allowance | 1.31 EUR/hour | Hours worked between 18:00 and 24:00 |
| Night allowance | 2.18 EUR/hour | Hours worked between 00:00 and 06:00 |
If a shift spans both evening and night hours, each hour is paid the allowance matching its time window.
:::info Premium minutes are net of unpaid breaks Evening and night premium minutes are calculated net of unpaid break segments (TES §4 / §5). If a shift spans 18:00–24:00 and includes a 30-minute unpaid break inside the evening window, the evening-premium total is 5.5 hours, not 6. The same rule applies to all time-of-day premiums: the premium only attaches to paid working time. :::
Day-Type Premiums
These are percentage-based additions applied to the base rate for hours worked on specific day types:
| Day Type | Premium |
|---|---|
| Sunday or Public Holiday | +100% of base rate |
| V-day (weekly rest day) | +100% of base rate |
| X-day (additional free day) | +50% of base rate |
| AP-day (holiday compensation) | +50% of base rate |
| TS-day (balancing leave) | +50% of base rate |
Shift Cancellation Compensation
When a published shift is cancelled after the employee has already begun travel or arrived at the workplace, the employee receives 2 hours of compensation at their base rate (TES section 3.4).
This compensation is added automatically when a supervisor cancels a published shift and marks it as a late cancellation.
Missing X-Day Compensation
If a roster period does not provide the required additional free day (X-day) for an employee, the employee receives compensation for the missing day. The system detects this automatically during payroll calculation.
AP Leave Compensation
For hourly employees, AP (holiday compensation) leave days are paid based on accrued hours. The calculation uses the employee's average daily hours and base rate to determine the AP leave pay.
Sickness Pay
When an employee is on sick leave, sickness pay is calculated per absence day according to TES rules. The amount depends on the employee's regular pay and the length of the sick leave period.
Custom Allowances
Managers can create custom allowances to handle organization-specific pay components.
Setting Up Custom Allowances
- Go to Settings and then Allowances.
- Click Add Allowance.
- Enter a name for the allowance (e.g., "Cleaning bonus").
- Choose the type:
- Fixed amount — A set euro amount per occurrence (e.g., 5.00 EUR).
- Percentage of base rate — A percentage added to the hourly rate.
- Save the allowance.
Applying Custom Allowances
- Open the relevant worklog entry.
- Select the custom allowance from the available list.
- (Optional) Type a short Note (e.g.
"Group A") to distinguish this row from sibling rows of the same allowance. - Save.
A worklog can carry multiple rows of the same allowance, each with its own optional note. The payslip uses the effective label of each row — the note when set, otherwise the allowance name. Rows with the same effective label merge into one payslip line; rows with different labels stay separate. Two un-noted "Cleaning bonus" rows merge into one summed line; two "Yoga instruction" rows noted "Group A" and "Group B" stay as two separate lines.
Per-row deletion is supported — delete a single row by its own button to remove just that instance, leaving siblings intact.
Planning allowances on a shift
Managers can attach allowances to a shift before any clock-in, so recurring or pre-known compensation (e.g. a weekly forest yoga session) doesn't have to be re-entered every period. Open the shift on the roster, scroll to Planned allowances in the shift drawer, click Add planned allowance, optionally type a note, and Save. When the employee clocks in for that shift, each planned allowance is materialised onto the resulting worklog automatically. The note is copied verbatim, but the amount is re-snapshotted from the current allowance rate at clock-in — so a rate change between planning and execution is picked up correctly. The plan-time snapshot persists on the shift row as audit history.
Planned allowances require the parent payroll period to be open, are cascade-deleted when the shift is cancelled (so a later clock-in can't propagate them), and are visible to managers only.
See Custom Allowances setup for the full administrative reference.
Custom allowances appear as a separate line item in payroll output, making them easy to identify during review and export.