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Custom Allowances

Create custom pay allowances beyond the standard TES premiums. These can be attached to individual worklogs for specific compensation needs.

Examples​

Common custom allowances include:

  • Cleaning bonus
  • Hazardous work premium
  • Special event pay
  • Travel reimbursement

Creating an Allowance​

  1. Navigate to Settings > Allowances.
  2. Click Create.
  3. Enter a Name (e.g., "Cleaning Bonus").
  4. Select the Type:
TypeDescription
FixedA flat euro amount added to the worklog.
PercentageA percentage of the employee's base hourly rate.
  1. Enter the Amount (euros for fixed type, percentage for percentage type).
  2. Click Save.

Applying Allowances to Worklogs​

When reviewing timesheets, supervisors can attach allowances to specific worklogs:

  1. Open the timesheet for the relevant period.
  2. Click on a worklog entry.
  3. Click to add an allowance.
  4. Select an allowance from the list of configured allowances.
  5. (Optional) Type a short Note (e.g. "Group A") to distinguish this instance from sibling rows.
  6. Save the worklog.

The allowance appears as a CUSTOM_ALLOWANCE component in the payroll calculation.

Multiple rows of the same allowance​

A worklog can carry multiple rows of the same allowance, each with its own optional note. This supports days where the same allowance applies to two distinct activities — for example, an instructor running two yoga sessions in one day can record both as separate "Group instruction" rows labelled "Group A" and "Group B".

The payslip line uses the effective label of each row:

  • When a note is set, the note overrides the allowance name (Group A, Group B).
  • When no note is set, the allowance name is used (Cleaning bonus).
  • Rows with the same effective label are merged into a single payslip line with summed amount.
  • Rows with different effective labels appear as separate payslip lines.

So two un-noted "Cleaning bonus" rows merge into one €40 line; two "Yoga instruction" rows with notes "Group A" and "Group B" stay as two separate lines.

Per-row deletion is supported — delete the row by its own button to remove just that instance, leaving siblings intact.

Planned Allowances on a Shift​

Managers can plan allowances on a shift before any clock-in, so recurring or pre-known compensation (e.g. a weekly forest yoga session) doesn't have to be re-entered every period.

  1. Open the shift on the roster grid.
  2. In the shift drawer, find the Planned allowances section.
  3. Click Add planned allowance, select an allowance, optionally type a note, and Save.

When the employee clocks in for that shift, each planned allowance is materialised into a worklog allowance automatically. The note is carried verbatim, but the amount is re-snapshotted from the current allowance rate at the moment of clock-in, not from the plan-time snapshot — so rate changes between planning and clock-in are picked up correctly. The plan-time snapshot persists on the shift row as audit history.

Planned allowances:

  • Require the parent payroll period to be open to add or remove.
  • Are cascade-deleted when the shift is cancelled, so a later clock-in against the cancelled shift does not propagate them.
  • Are manager-only — supervisors and employees cannot see or mutate them.
  • Are not surfaced to the employee (consistent with the project-gigs decision: pay-impacting amounts only appear on the payslip).

Managing Allowances​

  • Edit an allowance to update its name, type, or amount.
  • Deactivate allowances that are no longer needed. Deactivated allowances will not appear in the selection list but remain on existing worklogs.
  • Reactivate a deactivated allowance at any time if it is needed again.

Payroll Impact​

Custom allowances are included in the payroll calculation and appear in the Netvisor export as "Muu lisa" (Other allowance, code 4099). They are listed alongside standard TES premiums in the payroll breakdown.